How to register

To send or receive invoices electronically, you need to register your company in Kofax Invoice Portal.

Open the Kofax Invoice Portal start page and click Become a member to start registration.

Set up your first user account in Kofax Invoice Portal

  1. For Email address, specify an email address to be used as the user name to log in and (optional) receive notifications.
  2. For Name, specify the name of a contact person for this user account.
  3. Enter a password with a minimum of 6 characters and confirm by entering it once again.

    To create a strong password, see Password recommendations.

Your first user account in Kofax Invoice Portal is set up. Later, you can add more users with different access levels.

Password recommendations

Kofax recommends that you create a password for your Invoice Portal account by following these best practices:

  • Create a unique password (12 to 100 characters long) or use a password manager. Your password can be any combination of letters (lowercase and uppercase), numbers, and symbols.

  • Configure two-factor authentication for your personal account. For more information, see Two-factor authentication.

Never share your password, even with a potential collaborator. Each person should use their own personal account on Invoice Portal.

Specify your organization details

  1. For Country, select the country of your legal address.

    You will not be able to change the country of your legal address but you can set up more recipient offices from different countries and locations later.

  2. Depending on the country selected, provide the required IDs:
    • For Organization ID, specify the primary identifier of a legal entity in the country selected.

      For example, 656591-0194.

    • For VAT/Tax ID, specify the identifier for payment of the Value Added Tax and/or other taxes and charges in the country selected.

      For example, SE656591019401.

    • For DUNS, specify the universal organization identification number from Dun & Bradstreet.

      For example, 13-783-3910.

    • For GLN, specify the Global Location Number from GS1.

      For example, 4375822721300.

    The party identifier type is required for all non-Nordic countries. These IDs are international and required by some eDelivery networks, such as Peppol. A GLN is preferable.

    If necessary, later you can set up more recipient offices with additional individual IDs, either official or free-form.

  3. Specify your company Legal name as written in your statutory documents.
  4. Specify the legal address.

    Later, you can change your legal address or set up delivery and electronic recipient addresses for offices in various countries.

Your organization details to identify you in Kofax Invoice Portal are entered. Later, you can change the details, supplement member account data and, if necessary, set up more recipient offices with individual receiving settings.

Select a member role: invoice sender, invoice recipient, or both

Under Use Kofax Invoice Portal, select one of the following options:

  • to both send and receive invoices: Adds you to the list of invoice senders and recipients.

  • to send invoices only: Adds you to the list of invoice senders (suppliers.)

  • to receive invoices only: Adds you to the list of invoice recipients (customers.)

You have selected whether you send or receive invoices through Kofax Invoice Portal, or do both. Later, you will need to specify sending or receiving settings as necessary.

You can change the role at any time.

Select a membership level

Read the offer and select which subscription fits your invoicing needs best.

  • Free

  • Basic

  • Plus

  • Premium

You have selected a subscription. You can change it at any time.

Final steps

  1. Enter the registration code, if any.
  2. Read the Terms and conditions of Kofax Invoice Portal and select We agree to the terms.
  3. Verify the information you provided and click Done.

    A confirmation email will be sent to you to the specified email address.

  4. Open the confirmation email. Click the confirmation link.

    The registration is completed and confirmed. Now you can log in and configure your sending or receiving settings.

    If you cannot find the confirmation email, check the Spam folder.