License manager

License management is available within the Admin Console application. If the license is expired, the following behavior applies:

You can still access Admin Console > License Manager if you are authorized for this application.
If you try to access Studio, Data Loader, Themes and Formats, or the Viewer, you are prompted with the message "The license has expired. You can manage the licenses in Admin Console. " After this message is cleared, you are redirected to the License Manager tab within Admin Console, if you are authorized to access it.

Use the following steps within License Manager to add and maintain licenses.

In Admin Console, on the Documents Tree, click License manager.

The License Manager editor appears.
The License section shows all active licenses. To upload a new license, click the Add new data link and navigate to the location of the license file.

Licenses are XML files. If your license is delivered in a compressed file format (such as ZIP), you must extract and store the XML file on the computer before you select Add new data.
By default, Components and Options show data for all merged licenses. Select a license to view Components affected by the license. The following rules apply.

For the Studio application:
- Data source editor: If this check box is not selected, you cannot edit data sources.
- Data source refresh: If this check box is not selected, you can edit data sources with the following limitations: The list of tables is fixed and cannot be refreshed, and you cannot create or delete data sources. This option is disabled if the previous Data source editor option is disabled.
- Data editor: If this check box is not selected, you cannot open, create or edit records, metrics, or translation tables.
- View editor: If this check box is not selected, you cannot create or edit Views.
For the Themes and Formats application:
- Theme editor: If this check box is not selected, the Themes and Formats application is hidden.
For user count:
- User count enforcement: If this check box is selected, the system checks for the Maximum Named Users or Maximum Concurrent Users every time when you log in to Viewer (see the section Options below).
  
  If this option is enabled, and the numbers for Maximum Named Users and Maximum Concurrent Users are exceeded, the user is not granted an access to the Insight applications. A license violation message is shown to the administrator.
  
  If this option is disabled, and the numbers are exceeded, the user can still log in to the Insight applications. A license violation message is shown to the administrator.
In the Options section, you can see how many data sources and concurrent users are allowed by the license.
- Maximum Data Sources: If the value is "Unlimited", it means you can use an unlimited number of data sources. If this box displays a positive number, it specifies how many data sources you can create and save. This option is disabled if Data source editor is not selected.
  
  You can use several Excel data sources, as they all count as single data source.
  
  Data DB data sources and Staging DB data sources are not counted with this option.
- Maximum Named Users: If the value is "Unlimited", an unlimited number of unique users are allowed. If this box displays a positive number, it specifies how many users can log in to any application.
  
  In the Named users section below, you can disable access to the analytics for some users and allow access to the users who cannot log in because of max named users number has been reached. Select or clear the check boxes next to the corresponding users. This option is valid for the cases when a license with the limited number of users is used.
- Maximum Concurrent Users: If the value is "Unlimited", an unlimited number of concurrent sessions are allowed. If this box displays a positive number, it specifies how many concurrent sessions are allowed simultaneously.

Email settings

License notification email: If you set up the SMTP server, all license violations related to unique and concurrent users and license expiration are sent to the specified email of the administrator.

Days prior to license expiration: Enter the number of days prior to the license expiration to send a license expiration notification in advance. An email will be sent once a day before the license is expired.