Sticky Values - Automatic Entry with Bar Codes

When a sticky field contains bar codes, the value of the sticky field is retained for every new document scanned until a new bar code is detected.

For example, suppose you are scanning stacks of invoices from the same supplier. You might apply a bar code label with a unique invoice number to each invoice, but you apply a bar code label with the supplier code only to the first invoice in each stack.

The bar code with the invoice number is used in an index field for the invoice number, and the other bar code is used in a supplier code index field, which is set to sticky. When you select document separation with bar codes, every scanned invoice will start a new document containing the invoice number in the first field and the supplier code in the second field. Because the supplier code bar code appears only on the first invoice, and because it is used in a sticky field, it is copied to each new invoice until a new supplier code bar code is detected. From then on, the new supplier code is copied to subsequent invoices.

The following sample scenarios give you an idea of what to expect when multiple bar codes per index field are specified.

Scenario 1: Multiple Bar Codes

The sticky option is considered for each element within the default value; each element is copied or updated accordingly. This is important when several bar codes are combined into one field. Individual elements may be preceded by the scan date or other value, and they may be separated by a space or a hyphen.

Default = <Bar Code 1><Bar Code 2> Sticky = On

If values for both bar codes are available, both are updated.

If a value is available for Bar Code 1 but not for Bar Code 2, only Bar Code 1 is updated and Bar Code 2 inherits the value of the previous document.

If a value is available for Bar Code 2 but not for Bar Code 1, only Bar Code 2 is updated and Bar Code 1 inherits the value of the previous document.

Scenario 2: Multiple Bar Codes Preceded by a Prefix

Default = <Scan Date>"-"<Bar Code 1>"-"<Bar Code 2> Sticky = On

The scan date is always updated. The results for the bar code values are the same as they were in Scenario 1, and the delimiter characters are not affected.